Frequently Asked Questions

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Bylaws FAQs

Virginia PTA does not allow co-presidents. Please be sure to read about the president-elect position as an alternative to co-president.

Leadership Toolkit:

Generic Local Unit Bylaws:

Article 6: Officers and Their Election (President)

Article 6: Officers and Their Election (President-Elect)

  • president-elect
  • co-president
  • executive committee
  • bylaws

According to ARTICLE 8, section 5: EXECUTIVE COMMITTEE AND ARTICLE 9, Section 7, EXECUTIVE BOARD in the Local Unit Bylaws...

The executive board shall reserve the right to vote on business via electronic vote. Only the president shall have the authority to call for an electronic vote and to establish the guidelines for that vote.

Generic Local Unit Bylaws:

Article 8: Executive Committee and Article 9: Executive Board

  • electronic voting
  • bylaws
  • executive board
  • executive committee

Please check the bottom of the cover sheet of your current bylaws, to see the expiration date. If you don't have your current bylaws click here to check the Delinquent Bylaws Report and Bylaws Expiration Report Memo. If you have further questions, please send an email to Bylaws Chair. In the "SUBJECT LINE" type: Bylaws Inquiry. Please explain in detail the nature of your inquiry in the request.

It should take five to six weeks for you bylaws to be returned back to you. (This allows for mailing time and committee work time.) Once you submit your adopted bylaws to the state office, your unit is considered in good standing provided other "good standing" criteria are met. Bylaws are reviewed by the state bylaws committee and even if they are returned to your local unit for corrections and discussion, you will remain in good standing during a four-month grace period to make any needed corrections to your bylaws and resubmit to the state bylaws committee.

Just follow the revision process as you would, if it were time.

Review the Bylaws Revisions information about the Bylaws Committee and how to proceed. A unit with bylaws out of date is a unit not in good standing. The VA PTA Bylaws Committee will be glad to help you revise your bylaws. If you have questions, please send an email to Bylaws Chair. In the "SUBJECT LINE" type: Bylaws Inquiry. Please explain in detail the nature of your inquiry in the request.

Review the Procedures, Instructions & Format for 5-Year Revision President.

Review the Procedures, Instructions & Format for 5 Year Revision President Elect

Email Bylaws Chair. In the "SUBJECT LINE" type: NEW UNIT Bylaws Inquiry. Please explain in detail the nature of our inquiry in the request.

Email Bylaws Chair. In the "SUBJECT LINE" type: NEW UNIT Bylaws Inquiry. Please explain in detail the nature of our inquiry in the request.

Local units who use the office of Corresponding Secretary would insert that office in ARTICLE 6: Local units who use the office of corresponding secretary would insert that office in the section immediately following secretary as item 1d (item 1e for President-Elect template) and treasurer would then be renumbered as #1.e (#1.f for President-Elect template). Remember to add the duties for the corresponding secretary in Article 7.

Email Bylaws Chair. In the "SUBJECT LINE" type: Bylaws Inquiry. Please explain in detail the nature of our inquiry in the request.

The duties of the vice-presidents should be listed in Article 7: Duties of Officers.

EXAMPLE: Section 2, b. The first vice-president shall serve as programs chairman. The second vice-president shall serve as membership chairman. (Existing subsection c would then become subsection d.)

Email Bylaws Chair. In the "SUBJECT LINE" type: Bylaws Inquiry. Please include your Local Unit Name in the request as well as a phone number for day and night contact.

Click here to go to the Amendment instructions and forms. If you have questions about the amendment process email Bylaws Chair. In the "SUBJECT LINE" type: Bylaws Inquiry. Please include your Local Unit Name in the request as well as a phone number for day and night contact.

"Bylaw - a law of local application adopted by an organization or assembly"

Every level of PTA has bylaws - the local units, the councils, districts, the state and even the National PTA operate within the guidelines of a bylaw document.

Bylaws represent the most important legal document of an association, establishing and protecting the rights of the membership. A unit's bylaws link the association to the Virginia PTA and National PTA by which they are chartered. Bylaws represent the written contract between the general membership and their elected officials, specifying what duties and responsibilities are assigned to each respective group.

Bylaws are the key to:

Understanding the organization;Answering questions about nominations, elections, board vacancies, duties of officers, auditing the books, etc.;Settling disputes and assisting with conflict resolution.

When your unit is having problems, remember to ask "What do the bylaws say?"

For these reasons, it is extremely important that all bylaws be current, clear in content, and accurately represent the way a local unit conducts the business of the association.