Welcome New Virginia PTA Units!

Congratulations for becoming a part of the largest child advocacy group in the nation.

You have done the important work of forming a PTA, now on to the paperwork.  In an effort to make your transition as easy as possible, we have included in this section the items you will need to get your PTA off on the right foot. Additionally, our website has a wealth of information, ideas and guidance that each unit will find valuable. If you are looking for something and cannot find it, email our Webmaster. 

The forms below can be found online in our Local Unit Resource Guide (LURG) This particular document has forms and answers many questions that our local unit leaders need to do their jobs well. Also, check out the New Unit Guide.

Don’t forget, help is as close as a call or email away. Call 757-872-7736 or email Field Service Chair Jean Farrar if you need assistance.  We make every effort to return all calls or emails within 24-48 hours.     

Below are links to the documents you need to submit to finalize your charter.  If you prefer these documents be emailed to you, email Field Service.  

The forms below should be submitted immediately.


Bylaws Cover Sheet – Make sure to fill out all information, attach to your adopted bylaws and mail to the state office with these other forms.

Document Name:  Bylaws Coversheet

Membership Dues Remittance – Fill out, print and mail with your check for $3.25 per member to the state office. Make a copy for your records.

Document Name: Local Unit Dues Remittance Statement

Membership Card Order Form

Need more membership cards?  You may use this form at any time to order more PTA cards:

Document Name: Membership Card Order Form

Officer Contact Information Form

Provide this contact info to the state for all mailings and news. We do not share your information outside of Virginia PTA. Fill out the online form to submit your officer information every year, even if there is no change.

Mail forms to:

Virginia PTA Office
1027 Wilmer Avenue
Richmond, Virginia 23227-2419

*Please follow up with an email or call in about a week to make sure they were received.  info@vapta.org or call Toll Free:  1.866.4vakids

What to do next?

Request your PTA EIN Number

Visit the IRS website and apply online.

At the beginning of the online EIN application process, you will be asked to check a box that best describes your legal structure. The legal structure for all Tax Exempt/Non Profit Organizations is found under the 7th option, 'View Additional Types', Including Tax Exempt and Governmental Agencies. Non-profit organizations include corporations, trusts, limited liability companies, and unincorporated associations that qualify for tax-exempt status under Internal Revenue Code (IRC) 501(a) as described in Publication 557, Tax-Exempt Status for Your Organization.

Open a PTA Bank Account

You must have your EIN number to open a bank account for your unit.

Get Trained!

Check out PTA training opportunities. Most Districts hold training each year in addition to our statewide event - the Leadership Training Conference (LTC for short) - which is usually held in July each year.  If you cannot attend and have immediate training needs, email the Field Service Chair for assistance.

Again, on behalf of the Virginia PTA Board of Managers and staff: WELCOME!