Virginia PTA
1027 Wilmer Avenue
Richmond VA 23227-2419
Phone: 804.264.1234
Toll Free: 866.4vakids (82.5437)
Fax: 804.264.4014
Hours: 8:00AM–4:30PM M-F

Frequently Asked Questions

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Bylaws FAQs

Virginia PTA does not allow co-presidents. Please be sure to read about the president-elect position as an alternative to co-president.

Local Unit Resource Guide (LURG):

Section 3: The Executive Committee

Generic Local Unit Bylaws:

Article VIII: Officers and Their Election (President)

Article VIII: Officers and Their Election (President-Elect)

  • president-elect
  • co-president
  • executive committee
  • bylaws

According to ARTICLE XI, section 5: EXECUTIVE BOARD in the Local Unit Bylaws...

The executive board shall reserve the right to vote on business via electronic vote. Only the president shall have the authority to call for an electronic vote and to establish the guidelines for that vote.

Generic Local Unit Bylaws:

Article XI: Executive Board

  • electronic voting
  • bylaws
  • executive board

Please check the bottom of the cover sheet of your current bylaws, to see the expiration date. If you don't have your current bylaws click here to check the Delinquent Bylaws Report and Bylaws Expiration Report Memo. If you have further questions, please send an email to Bylaws Chair. In the "SUBJECT LINE" type: Bylaws Inquiry. Please explain in detail the nature of your inquiry in the request.

It should take five to six weeks for you bylaws to be returned back to you. (This allows for mailing time and committee work time.) Once you submit your adopted bylaws to the state office, your unit is considered in good standing provided other "good standing" criteria are met. Bylaws are reviewed by the state bylaws committee and even if they are returned to your local unit for corrections and discussion, you will remain in good standing during a four-month grace period to make any needed corrections to your bylaws and resubmit to the state bylaws committee.

Just follow the revision process as you would, if it were time.

Review the Bylaws Revisions information about the Bylaws Committee and how to proceed. A unit with bylaws out of date is a unit not in good standing. The VA PTA Bylaws Committee will be glad to help you revise your bylaws. If you have questions, please send an email to Bylaws Chair. In the "SUBJECT LINE" type: Bylaws Inquiry. Please explain in detail the nature of your inquiry in the request.

Review the Procedures, Instructions & Format for 5-Year Revision.

Review the Procedures, Instructions & Format for 5 Year Revision President Elect

Email Bylaws Chair. In the "SUBJECT LINE" type: NEW UNIT Bylaws Inquiry. Please explain in detail the nature of our inquiry in the request.

Email Bylaws Chair. In the "SUBJECT LINE" type: NEW UNIT Bylaws Inquiry. Please explain in detail the nature of our inquiry in the request.

Local units who use the office of Corresponding Secretary would insert that office in ARTICLE VIII: OFFICERS AND THEIR ELECTION, Section 3., immediately following Recording Secretary as item 4. Treasurer would then be renumbered as item #5.

The position should be listed in Article VIII Officers and Their Elections. The duties of the Corresponding Secretary should be listed in Article IX Duties of Officers, after Section 3., Recording Secretary, renumbering the rest of the sections.

Email Bylaws Chair. In the "SUBJECT LINE" type: Bylaws Inquiry. Please explain in detail the nature of our inquiry in the request.

The duties of the vice-presidents should be listed in Article IX Duties of Officers.

EXAMPLE: Section 2, c. The first vice-president shall serve as programs chairman. The second vice-president shall serve as membership chairman. (Existing subsection c would then become subsection d.)

Email Bylaws Chair. In the "SUBJECT LINE" type: Bylaws Inquiry. Please include your Local Unit Name in the request as well as a phone number for day and night contact.

Click here to go to the Amendment instructions and forms. If you have questions about the amendment process email Bylaws Chair. In the "SUBJECT LINE" type: Bylaws Inquiry. Please include your Local Unit Name in the request as well as a phone number for day and night contact.

"Bylaw - a law of local application adopted by an organization or assembly"

Every level of PTA has bylaws - the local units, the councils, districts, the state and even the National PTA operate within the guidelines of a bylaw document.

Bylaws represent the most important legal document of an association, establishing and protecting the rights of the membership. A unit's bylaws link the association to the Virginia PTA and National PTA by which they are chartered. Bylaws represent the written contract between the general membership and their elected officials, specifying what duties and responsibilities are assigned to each respective group.

Bylaws are the key to:

Understanding the organization;Answering questions about nominations, elections, board vacancies, duties of officers, auditing the books, etc.;Settling disputes and assisting with conflict resolution.

When your unit is having problems, remember to ask "What do the bylaws say?"

For these reasons, it is extremely important that all bylaws be current, clear in content, and accurately represent the way a local unit conducts the business of the association.