Virginia PTA
1027 Wilmer Avenue
Richmond VA 23227-2419
Phone: 804.264.1234
Toll Free: 866.4vakids (82.5437)
Fax: 804.264.4014
Hours: 8:00AM–4:30PM M-F

PTA Mission:

To make every child's potential a reality by engaging and empowering families and communities to advocate for all children.

Preventing Theft in Your PTA

Does your PTA have solid internal controls to prevent theft, fraud and embezzlement?  Now is a great time to do a financial "check-up" with your president and treasurer. 

  • Our "Fraud Prevention Checklist" gives you a list of steps your PTA should be taking each month to ensure you are being financially responsible. 
  • The "PTA Financial Management Checklist" is a complete review of financial management practices.  This is completed by the president and treasurer together. Completing this review now will help your PTA prepare for your annual audit, budgeting for next year, ensure you have financial controls in place, insurance in place and have filed IRS and tax forms. 

Want more info? 

  • "Preventing Theft in Your PTA" e-learning course will teach you how to detect theft in your unit and what to do if you suspect it is happening.
  • The "PTA President's Quick Reference Guide" explains the president's role in managing money (page 16).
  • The "PTA Finance Quick Reference Guide" explains the role of the treasurer as the steward of your PTA's finances. 
  • The BTS Kit ( www.ptakit.org) is a wealth of information on everything PTA! 
  • Your PTA's bylaws describe how your unit functions and are a must read ... if you do not have a copy ask your president or contact Deborah in our Virginia PTA office at  liaison@vapta.org or 804-264-1234.

Sharing these resources with your board and following the guidance in the checklists will help keep your PTA financially safe and sound. Questions? Contact Irene Smith at treasurer@vapta.org or Amy Harbert, VP of Training at vp@vapta.org.  


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