To make every child's potential a reality by engaging and empowering families and communities to advocate for all children.
16-17 Membership Cards Now Available
Virginia PTA is currently providing membership card templates in 10-UP and 1-UP formats (English and Spanish). This gives you a choice in how to distribute your membership cards. The templates include National PTA Membership Benefits on the backside, but you have the option of printing the front only and customizing the back as many of you did last year.
Submit your Officers' Contact Information sheet if you have not already. To receive the membership card templates you must meet the following "good standing" requirements: 1) officers information submitted, 2) Bylaws current (5 year), and 3) dues paid in 15/16.
Have You Turned in Your Officers List?
Have you turned in your 2016-2017 Officer Contact information yet? It's very important to provide to Virginia PTA as soon as possible. This is your first step to being in Good Standing for the 2016-2017 school year. It also ensures your PTA receives important information about issues such as audits, membership cards, leadership updates, training dates, and more!
Training for YOUR PTA!!
You are part of our PTA family and we have a ton of resources to help your entire PTA board do their jobs. These include online resources, actual people, and documents to use for your PTA.
Here's a list of go-to's:
Here on the Virginia PTA website you'll find:
PTA Leaders tab (top menu bar) with links to communications, membership, our NEW Training Library, bylaws, student programs, awards and logos.
NEW Training Library including:
Our brand new "Leadership Toolkit" - a road map of PTA resources from our own Virginia PTA as well as National PTA. Designed to help you find the information you're looking for quickly and easily - to help you run your PTA, do you job, and support the students in your school community.
Support for Your PTA - documents for you to use for your PTA.
Treasurers - forms and info for your treasurer.
National PTA Support - links to their website, the "Back-to-School Kit" and E-learning Courses.
Quick Links with forms you need (homepage - left side).
Member info for Advocacy, Arts In Education, Family Engagement and Health & Safety, as well as resources for Parents, Teachers and Students (left side, orange buttons)
District Directors are your first connection to our Virginia PTA volunteers. Officers and Committee Chairs are also ready to help you ... all are available via the "Contact Us" page. District Leaders provide training right in your neighborhood; if you have a Council in your city or county, they will also provide support.
Our Virginia PTA office staff in Richmond is available from 8:00 am - 4:30 pm at 804-264-1234 or 866-4vakids (866-482-5437). They are happy to answer questions and point you in the right direction. We encourage you to take advantage of these resources for your PTA!!!
National PTA's 2016-17 Back to School Kit is Now Available!
National PTA's 2016-2017 Back-to-School Kit is now available! It contains resources to help PTA leaders serve their communities and manage local units including:
easy-to-use guides for presidents,treasurer and membership and programs chairs
membership, fundraising and marketing tools
program and advocacy resources
special offers from national partners
This is a benefit of your PTA membership! New this year is a special recruitment tool - it's a physical packet of information to help you describe your PTA's goals, structure and message. More importantly, it'll help you recruit new members. To access the kit, register with basic information about you and your PTA. After you register, you'll set up a username and password giving you full access. For more information, check out the FAQs.
Summer vacation is here! While these months can be filled with road trips to the beach, summer camps, long nights and lots of "R&R" time-summer is also an opportunity to plan a smooth transition into the upcoming school year. Just as teachers must plan the next school year's curriculum, PTA leaders have an assignment of their own, too. Here's a Summer Planning Meeting Agenda and Learn more...
It's a Busy Time for Treasurers!
It's time to:
Check your bylaws (Article: Bylaws) for the annual audit dates - you can have either an individual experienced auditor or audit committee of three (cannot be signers on the account or family members of signers for period being audited) complete the audit. The audit cannot be completed until after the end of your fiscal year. For more information and fillable audit and checklist forms go to Quick Links.
The current year Form 990, 990EZ (2015 IRS form) N-Postcard should be prepared after the audit is complete. This is generally prepared by the current year's (2016-2017) treasurer. Get this completed right after the audit without delay.
Important! The audit report is signed by the current president and treasurer in office when the report is presented to the executive board and adopted by the general membership. Be sure to fill in all dates and have all required signatures on the first page of the audit form before a copy is sent to VA PTA. Please note, the check list is no longer a separate form (it's included in the audit).
When sending copies of the audit and 990 tax forms, you may forward directly to Virginia PTA one of three ways:
1. Email to: email@example.com 2. Fax to: (804) 264-4014 3. Mail to: Virginia PTA, 1027 Wilmer Ave., Richmond, VA 23227
Lost Tax Exempt Status from IRS? If your local unit recently received a letter about losing your tax status, please contact me as we have resources to make the filing process easier. If your local unit is one who lost their tax exempt status, filed to get it back and have received your letter from the IRS - please email a copy to firstname.lastname@example.org.
Any questions, don't hesitate to contact me - Irene Smith at email@example.com.